IntelliTrac AI picks the vehicle
Staff pick a time and a destination. IntelliTrac AI matches the depot, seats, licence needs and trip purpose, and fits more trips into fewer vehicles.
The IntelliTrac platform lets staff request a shared vehicle in a few taps, matches it to the job, opens it with the right access step and closes the trip with a clear record.
Staff pick a time and a destination. IntelliTrac AI matches the depot, seats, licence needs and trip purpose, and fits more trips into fewer vehicles.
Keep manager review, pickup instructions, key release and handover steps tied to the booking.
Capture return details, notes and usage history so fleet teams can review cost, availability and utilisation later.
A shared car is everyone's car and no one's problem. The IntelliTrac platform makes every trip accountable, and IntelliTrac AI squeezes more trips out of the vehicles you already own.
Every booking follows the same four steps, and each step updates the booking history. No paper, no missing keys, no chasing.
Staff pick a time and a destination in a few taps. IntelliTrac AI picks the best vehicle from the pool, balancing the whole fleet's week.
Policy decides what needs a manager's yes. Routine trips sail through, and the exceptions wait for one tap.
A QR scan or swipe at the vehicle, a quick pre-start check on the phone, and the trip is rolling.
Odometer, fuel and condition are captured at hand-back. The booking closes and the vehicle is ready for the next driver.
Staff pick a time and a destination in a few taps. IntelliTrac AI picks the best vehicle from the pool, balancing the whole fleet's week.
Bookings›New bookingPool carStep 1 of 4 · BookWhen9:00 – 2:00WhereWhoVehicle3 available · Tue 13DKP-55Ranger uteBest matchWest depot · 4 seats · diesel · free all dayLowest utilisation this week and idle Tue–Wed, so the week stays balanced — and it keeps EV-12 free for Thursday's 180 km run.
PLT-204Hilux uteFree now · booked Thu PMEV-12Polestar 2Held for Thursday's long runDKP-55 · Tue 13 May · 9:00 – 2:00 · 5 hFleet this week15 pool cars · 53% booked TueVehicleMonTueWedThuFriWkDKP-5534%QRX-11896%PLT-20478%EV-1241%VAN-1262%LMN-33070%ABC-1228%TRP-788%GHK-4454%PLT-99173%VAN-3347%TRP-981%LMN-20436%GHK-9044%TRP-367%02Policy decides what needs a manager's yes. Routine trips sail through, and the exceptions wait for one tap.
Bookings›ApprovalsManager3 need you · 18 auto-approved todayAuto-approval policy5 of 5 rules onA QR scan or swipe at the vehicle, a quick pre-start check on the phone, and the trip is rolling.
04Odometer, fuel and condition are captured at hand-back. The booking closes and the vehicle is ready for the next driver.
Bookings, approvals, vehicle access and trip history all live on the IntelliTrac platform, with IntelliTrac AI allocating the pool underneath.
Explore the platformBooking, key-cabinet access, FBT data and right-sizing.
Booking and return history shows when a pool car was genuinely not available for private use, which can reduce the days it is treated as available under the statutory formula method. Every booking, key release and return becomes part of the FBT history.
When a booking is confirmed, IntelliTrac's integrated RFID key cabinet releases the correct vehicle key to the booked driver automatically — closing the gap between the digital booking and the physical handover, including for after-hours and staggered collection without manual handover.
Booking and utilisation data reveal which vehicles are consistently idle, so you can release them and reallocate demand to fewer cars. Right-sizing typically targets healthy booked utilisation with some headroom, turning booking history into a clear case for reducing fleet size.
Policy, reporting and admin controls stay close to the booking workflow, so teams can manage shared vehicles without extra manual steps.
Send bookings for review when the trip needs manager approval, overnight use, home garaging or another policy check.
Use QR, RFID, key cabinet, keyless or staff handover where each depot needs a different pickup path.
Help drivers remember pickup time, return time, required forms and actions still to complete.
Capture odometer, fuel or charge level, cleanliness, damage notes and post-trip comments.
Keep purpose, private use and trip declarations with the booking when the organisation needs those details.
Support licence, form and safety checks before a person collects a shared vehicle.
Create repeat bookings for regular routes, shifts or team travel while keeping future demand visible.
Let staff join a waitlist when no suitable vehicle is free, instead of starting again later.
Review utilisation, late returns, cancellations, booking changes and vehicle pressure across each pool.
Connect telematics, video safety, compliance,
shared fleet access, assets, and field workflows.
IntelliTrac provides fleet, telematics and field-operations software in Australia. Call 1300 767 492.