Classify vehicle use
Keep business and private-use details with the trip, booking or driver history.
Capture vehicle use, driver details and trip data during daily fleet activity, so finance can review FBT without chasing missing information later.
Keep business and private-use details with the trip, booking or driver history.
Use logbook, odometer and driver declaration workflows where they fit your policy.
Connect bookings, driver identity, access history and after-hours use for pool vehicles.
FBT season shouldn't start with a shoebox of logbooks. The IntelliTrac platform captures trip purpose as it happens, so the accountant gets current data instead of a reconstruction.
Built for Australian FBT, the workflow keeps vehicle use tied to the driver and the booking, with fewer unassigned trips and less manual follow-up. It gathers the records, and leaves the tax advice to your adviser.
Shared fleet bookings and trip history give administrators a clearer view of who used the vehicle, why it was booked and what needs review.
Mobile workflows can help drivers provide required details while the trip is current, reducing the amount of chasing needed later.
Managers can use booking and access history to review after-hours use, garaging exceptions and shared vehicle activity.
Vehicle, driver, booking, job and cost information stays together on the IntelliTrac Platform.
Explore the platformHow fleet data supports FBT for pool and company cars.
The statutory formula method applies a flat 20% of the car's base value, regardless of how many kilometres are travelled. The base value is broadly the GST-inclusive cost of the car plus non-business accessories. After the car has been held for four full FBT years, the base value is reduced by one third, lowering the taxable amount. This is general information, not tax advice — confirm current rules with the ATO.
A pool car generally creates a car fringe benefit whenever it is available for an employee's private use—including nights and weekends when it is garaged or sits idle—unless that availability is genuinely restricted and evidenced. Clear booking, garaging and return history helps show when the car was not available.
Eligible battery-electric and hydrogen fuel-cell cars first held and used on or after 1 July 2022, and priced under the luxury car tax fuel-efficient threshold, are exempt from FBT. The benefit is still reportable even though no FBT is payable. Plug-in hybrids stopped qualifying for the exemption from 1 April 2025 unless covered by an earlier binding financial commitment.
IntelliTrac captures the booking, trip, odometer and garaging data that support either the statutory formula or operating cost method, linked to drivers and vehicles. IntelliTrac AI can draft logbook entries from that data for review and approval, reducing manual data entry while keeping an audit trail.
A useful FBT workflow keeps trip data, driver details and pool vehicle activity easy to find without turning the fleet system into tax advice.
Keep trip classification and purpose details with the vehicle history.
Support logbook-style periods and driver declarations where your policy requires them.
Use odometer readings and trip history to reduce manual follow-up.
Review after-hours use, home garaging and unusual activity before reporting periods close.
Connect booking, access, return and driver identity data for pool fleets.
Prepare regular reports for finance, payroll and fleet review.
Use access hardware and booking history where pool vehicle control matters.
Use plug-in tracking for light vehicles that need a practical rollout path.
Keep FBT data beside broader driver forms and fleet reporting.
IntelliTrac can help map vehicle, driver and equipment data to your reporting workflow.
Discuss FBTDiscuss FBTDiscuss FBTExplore SolutionsExplore SolutionsExplore SolutionsIntelliTrac provides fleet, telematics and field-operations software in Australia. Call 1300 767 492.