Emergency service fleets

KeepKeep fleetfleet readinessreadiness visiblevisible betweenbetween call-outs.call-outs.

Bring vehicle checks, equipment custody and maintenance information together. Help fleet coordinators prepare resources and follow up defects before the next allocation.

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Fleet readiness

MakeMake resourceresource conditioncondition easiereasier toto assess.assess.

Give the fleet team a clear view of the checks, equipment and service information behind each vehicle.

Light vehicle pre-startDraft
QuestionRequired answerThree choiceQuestion preview

Tyres and wheels

OKNeeds attentionUnsafeRequired

Review checks and reported defects

Collect driver answers and photos so the responsible team can assess an issue.

Explore vehicle checks
Generator · EQ-42In useCurrent custodianAlex Morgan

Keep equipment handovers clear

Track who holds shared equipment and review transfers between teams or sites.

Explore equipment custody
Pre-start checkMaintenance request PLT-204Needs approvalBrake warning lightBrakesBefore next trip MR-3382 · Ava M.

Plan the maintenance response

Review the vehicle’s faults and service history before arranging repairs and future availability.

Explore fleet maintenance
In the platform

ReviewReview vehiclesvehicles andand crewcrew coveragecoverage

Inspect the fleet register and staff assignments when preparing resources for the next duty period.

Emergency service fleetsAST-0412·Toyota Hilux SR5 — Dual CabVehiclePermanent asset ID · never changes · in the register since 2019Rego1QM-4ZP2 changesTrackerIMEI ·88421 changeDepotWest1 changeOwnerFleet CoLifecycle history9 entries · newest first
At a glanceAMAva M.In custody · since Aug 2022
Location
West depot, Melbourne
Cost to date
$61,240
Odometer
92,480 km
Specs, finance & cover
VIN
JTEBR3FJ80K127740
Engine
2.8L turbo-diesel
Finance
Lease · $812/mo
Warranty
to 14 Aug 2026
Accessories
Canopy, tow bar +2
Mon12Open shift6:00–10:00Depot runneeds HR licenceMTMarco T.8:00–4:00WorkshopWorkshopEWPTBTom B.7:00–11:00Service AServiceNRNadia R.9:00–1:00Site visitsSite visitsFirst aidAMAva M.1:00–3:00InductionsTrainingTue13PKPriya K.9:00–2:00Site visitsSite visitsSWSam W.8:00–12:00Depot runDrivingMRLPLeo P.7:30–12:30Mowing roundGroundsEWPMTMarco T.1:00–5:00WorkshopWorkshopWed14AMAva M.7:00–11:00Depot runDrivingHRMTMarco T.7:30–12:30Mowing roundGroundsNRNadia R.10:00–12:00TrainingTrainingSWSam W.1:00–5:00WorkshopWorkshopThu15TBTom B.7:00–11:00Service BServiceLPLeo P.1:00–4:00Depot runDrivingMTMarco T.8:00–4:00WorkshopWorkshopPKPriya K.9:00–2:00Site visitsSite visitsRoster draftWeek of 12 May · 34 shifts · 7 crew1 openCoverage33 of 34 filledLicences, leave and travel time between sites respectedShiftCrewStatusDepot run6:00–10:00 · HR licenceUnassignedOpenService A7:00–11:00TBTom B.FilledWorkshop8:00–4:00MTMarco T.FilledSite visits9:00–1:00NRNadia R.FilledInductions1:00–3:00AMAva M.FilledMowing round12:30–4:30LPLeo P.FilledDepot run2:00–5:00SWSam W.FilledDepot run · Mon 12 · 6:00–10:00HR licence needed — Ava M. can cover if her inductions move to 3 pm.Saved 2:14 PM
How it connects

FromFrom aa reportedreported issueissue toto aa clearclear response.response.

Keep the finding with the affected vehicle while the fleet team decides the maintenance action and availability.

Explore asset managementExplore asset managementExplore asset managementInspection findingAffected vehicleReview the issueMaintenance response
Keep the details connected

BringBring readinessreadiness andand assetasset carecare together.together.

PLT-204Journey historyBridge Road09:12 – 09:3018 min on site© Mapbox© OpenStreetMap

Inspect fleet movements

Use available vehicle locations and journey history for fleet coordination and review.

Explore fleet visibility
Vehicle usePLT-204112 hoursFLT-31896 hoursUTE-2274 hours

Share the information that needs attention

Provide permitted fleet and maintenance reports to the people responsible for readiness.

Explore fleet reporting

FitFit thethe platformplatform aroundaround youryour existingexisting systems.systems.

Define which fleet information needs to be exchanged and who can access it. Emergency call-taking and incident command remain separate systems.

Explore integrations
Your questions

WhatWhat youyou needneedtoto know.know.

IntelliTrac supports fleet readiness, vehicle information and equipment management. Retain your specialist systems and procedures for emergency call-taking, response dispatch and incident command.

Published forms can collect vehicle answers, readings and supporting photos for the fleet team to review.

Asset custody supports controlled handovers with holder and transfer details available for inspection.

No. Position updates depend on the device, connection and operating conditions. Always review update timing.

Use pools and booking approvals for the shared vehicles in scope. Review availability before approving a trip. This supports fleet administration rather than emergency response coordination.

Review the reported issue, vehicle details and any attachments. Decide on the maintenance response and availability of the asset. Your readiness procedure determines who must approve the next step.

Set permissions around each group’s responsibilities. Review who needs vehicle details, maintenance information and field submissions. Keep that access current when staff change roles.

Choose a fleet-administration process such as readiness checks or equipment custody. Bring a representative vehicle and the current procedure. The demonstration can show how the information moves between the responsible teams.

PutPut fleetfleet readinessreadiness inin clearerclearer view.view.

Show us your current process. We’ll walk through emergency service fleets with the vehicles, people and information your team needs.

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IntelliTrac provides fleet, telematics and field-operations software in Australia. Call 1300 767 492.