Pool Car Telematics & Booking Solutions

IntelliTrac "Fleet Pooling" Solutions
"Fleet Management, Telematics and Car Poooling on one easy to use platform"

Since 2002 IntelliTrac has been a pioneering telematics hardware supplier to the pool car industry, providing solutions to resellers and integraters. Today we offer a complete & customisable solution to corporate & government fleet managers comprising of the following modules:

  • Online Booking System
  • Electronic 3rd Party Key Cabinet Integration
  • RFID Card Keyless Go Technology
  • App based Keyless Go Technology
  • Booking Reminders
  • Return Reminders & Extensions
  • Ride Sharing/multi passenger/multi user
  • Multi Zone Pickup & Drop off
  • Book by vehicle attribute
  • Vehicle Utilisation Balancing
  • Automated or Manual Vehicle Allocation & Approvals
  • Automated FBT Logbooks
  • Pre-Start Checks & Car Condition Reports (Via iOS & Android Apps)
  • Management of other assets such as e-bikes, transport cards & builiding keys

Contact us for a free consultation to discuss a solution to suit your needs.

Request a consultation

Telematics Based Pool Car Management Solution


  • Automate & manage your shared fleet & assets on one platform

  • Combine Telematics & Pool Car Management with IntelliTrac
  •   Understand & maximise vehicle utilisation
  •   Select rules for automated approvals
  •   Load balance utilisation against vehicle lifecycles
  •   Promotes ridesharing & appointment consolidation
  •   Automatically manages exceptions such as delayed returns
  •   Manages FBT & trip/project cost code allocations
  •   Manages vehicle condition reports & vehicle safety checks
  •   Manages driver's licence expiry, points & categories
Electronic "Key Cabinet" Solutions

"Enter your code or swipe your RFID card & select the highlighted key"

    Managing & keeping track of keys or anything that can be attached to a keyring
  •   Security locked cabinet
  •   Security locked keys - only releases the assigned key
  •   Reminders - reminds staff to return keys
  •   Secured returns - only accepts assigned key returns
  •   Automated grouping and 24/7 blanket assignments for critical staff & keys
  •   Easy installation
  •   Cloud based SaaS software model operating on any internet connected device
  •   Securely hosted on Australian servers
  •   IoT connectivity via 4G LTE eliminating organisational IT approvals
Telematics Based Pool Car Management Solution
Telematics Based Pool Car Management Solution
RFID "Keyless Go" Solutions

Don't need key cabinets?
No Problem with IntelliTrac Keyless Go Car Pooling

Where fleets operate a small number of pool vehicles in multiple locations, electronic key cabinets may not be economically viable. In such cases we recommend IntelliTrac's "keyless go" option.


  1.   Use IntelliTrac FleetPool to book a vehicle for a time slot
  2.   FleetPool Software - Sends authentication to IntelliTrac Telematics Device
  3.   Swipe your RFID card or use app to unlock car & disable security immobiliser
  4.   Start vehicle using push button or secured keys
  5.   Drive Vehicle
  6.   Swipe your RFID card or use app to lock car & enable security immobiliser
Award Winning "Easy Telematics" Solutions

IntelliTrac "Easy" was developed in conjunction with major vehicle insurers & research centres over a number of years. We are confident that we have produced the best OBDII Plug & Go GPS Tracking device in the world.

  • "Easy" Pool Car Telematics Offers:

  • Combined Telematics & Pool Car Management with IntelliTrac
  •   Suits Key Cabinet Implementations
  •   Fast deployment within days
  •   Telematics based live vehicle location
  •   Telematics based vehicle activity & actual utilisation reporting
  •   Driver behaviour analysis
  •   Service Reminders
IntelliTrac Easy OBDII Plug & Play GPS Telematics

"Easy" DIY Installation

Intellitrac "Easy" provides a quick & efficient installation for the DIY client in most passenger & light commercial vehicles.
All vehicles sold in Australia & New Zealand since 2007 and those sold in USA since 1996 are equipped with an OBDII connector.
This connector is located under the steering column and within 60cm of the brake pedal. Simply locate the OBDII connector & plug in the GPS tracker and wait for both Green and Red LED to come on SOLID (not flashing)
We can also provide professional onsite installation and stealth wiring kits upon request

  •   Easy DIY Installation in seconds
  •   Professional Onsite Installation Available
  •   Stealth Wiring Kits Available

You may also be interested in

  • Dashcams
    For Company Cars, Vans & Utes
  • Video Telematics
    Live Streaming AI Dashcams
  • Work Scheduling & Forms App
    Schedule, Assign & Manage Work
  • Driver Apps
    FBT Logbook & Vehicle Safety Checks
  • Reputation & Proven Record

    We have been in business since 1987 & pioneering GPS Tracking, Telematics, Field Service Software, Fleet Management Software, Video Telematics and Pool Car Systems since 1998. We simply do it better & have diverse hardware engineering & software development teams to continuously improve our products & software, ensuring your business is always using the best available technology & getting the desired results.

  • It Works

    IntelliTrac manufactures the devices, develops the software & also develops its own mapping technology using official government supplied mapping data. That means we are in control of the whole solution supply chain, making it our sole responsibility to keep solutions operating at peak performance. We have full accountability to provide you a 100% working solution.

  • Value For Money

    Choosing IntelliTrac means that the technology developed in the deployment of large corporate & government solutions is passed down to small business. It means you are buying the best technology Australia has to offer at the best possible prices.

GPS Tracking Systems For Company Vehicles
Questions & Answers

What is GPS Tracking & Telematics?
GPS trackers, (also referred to as Telematics Devices, AVL - Automatic Vehicle Locators, IVMS - In vehicle Monitoring Systems, IVDR - In Vehicle Data Recorders)
are devices that are fitted to the vehicles in your fleet. They receive signals from GPS Satellites orbiting the earth. The GPS information is stored within the GPS Tracker and immediately sent to an IntelliTrac server in the cloud using wireless internet over the mobile phone 2G/3G or 4G networks.

The GPS data is processed at the server and displayed on your Office PC Internet Browser or Smartphone/Tablet app as:

  • Vehicle icons moving along on a map
  • Easy to read dashboards of trending data
  • Vehicle Movements Activity Reporting

The raw GPS data received by the server can be processed and analysed to provide many value added features such as:

  • Alerts on any defined events such as leaving an area after hours
  • Reminders on when services are due to Road Tax, Insurances, Regos, CTP, RUC etc need payment
  • Analysis of Driving Behaviour
  • Other Compliance related reporting such as electronic logbooks
What Should I Consider When Buying A GPS Tracker?
The first thing you should consider when buying a GPS Tracking Solution for your company vehicles is the reputation of the company.
With so many companies out there supplying similar solutions, it is very confusing to know which ones are reputable and have a proven track record.
Many GPS Companies do not make it passed 5 years as the business is similar to a Telco and requires significant investment in back end support services such as help desk, field support and sophisticated accounting and automated billing systems.

You should then consider what you are wanting to solve with the implementation of GPS Tracking.
This may be:
  • Improve efficiency within the field
  • Quantify any bad practice such as late starts, early finishes, or excessive after hours use
  • Quantify Fuel Usage and Possible Fuel Theft
  • Analysis of Driving Behaviour to improve WHS, Maintenance & Fuel Costs
  • Streamline compliance related reporting such as electronic logbooks
  • Improve WHS/HSE by utilising Duress/SOS, Rollover detection type features

It is important that the Vehicle Tracker and Server Software work hand in hand to get the best results.

Once you have the answers to the above questions, it is important to choose the right Vehicle GPS Tracking Device which is able to process the required vehicle information prior to sending it to the central server.

For example:- If one of your primary goals is to determine that drivers are wearing their seat belts, then you need to choose a tracker that can detect the wearing of seat belts and send that data to the server.

You should then consider your future needs and select a product which is Scalable.
For example: Today you may only require a very basic solution, but as your business grows and more vehicles come on board, you may require Driver Identification Swipe Cards so you know who is driving a vehicle at any time.
What Does GPS Tracking Cost?
With so many products and software combinations, it is difficult to provide indicative costs, however there are a few factors to consider when purchasing a GPS Tracking Solution for your business.
Most providers will use the following pricing models:
  • Buy GPS Tracker Out right without any contract, supply your own sim cards, pay a software & mapping licencing fee annually in advance.
    •      This option is not recommended as the wrong Sim Card metering plan can result in massive bill shock of hundreds of dollars per month.
  • Buy GPS Tracker Out right without any contract, pay for a packaged sim card data, software & mapping licencing fee annually in advance.
  • Buy GPS Tracker at a reduced subsidised price on a minimum 3 year contract, pay for a packaged sim card data, software & mapping licencing fee monthly in advance.
  • Lease or Rent a GPS Tracker on a minimum 3 year leasing or rental contract which includes sim card data, software & mapping licencing fee monthly in advance.
Why Do I Have To Pay An On Going Fee?
Reputable GPS Fleet Management providers like IntelliTrac, are required to pay companies like Google Maps for commercial licences, and for more complex solutions we are also required to pay other mapping companies for the provision of speed limit data and other map data which is taken for granted these days.
In addition your annual or monthly subscription will also include:
  • Provision of the sim card in your GPS Trackers as well as the data costs for transmission of data from the tracker to our servers
  • A cost for running a cloud service to host the GPS tracking software whether it be with a reputable cloud provider such as Microsoft, Amazon or Google, of whether it be in proprietary data centres with dedicated or shared servers.
  • A cost for providing support and help desk staff to answer your calls, provide training and rectify any issues if and when they occur.
  • A cost for on going product development, as browsers, operating systems, mapping interfaces and other features are constantly changing and require updating to keep your service active and working at its best.
  • A cost for maintaining a field service crew of technicians and account managers to be at your service as vehicles are sold and devices require removal and refit, or to provide a consultative approach to ensuring you are getting the best from our solutions.
How Do I Know The Telematics Software Is Right For My Business?
IntelliTrac has the most flexible and Scalable software in the industry.
That's because unlike other providers focusing in specific industry segments such as small service based businesses, transport or minining, IntelliTrac has world wide experience across all market verticles. Our software can be fine tuned to meet your needs today in a simple easy to use interface and grow with you as your business grows. An online demo is a perfect opportunity to view the flexibility of our software.
How Will My Drivers React To GPS Tracking?
These days GPS Tracking Systems are common place in many businesses in the Asia Pacific Region, USA and Europe. If your business doesn't already have a solution in place, then you are the exception rather than the norm.
When introducing these solutions in your business it is important to communicate directly and honestly with all staff and explain to them the reasons why you are considering the technology.
Generally most staff will understand that the technology is used to improve efficiency, security and safety in the business as well as fairer and more distributed allocation of work, meaning that staff will get more done, quicker with less paperwork and phone calls.
Most staff will appreciate that you are being progressive in the adoption of technology to make the business more profitable and therefore improving their job security and career prospects.
Most importantly, the GPS Tracking device should not be seen as a big brother tool, because that generates mistrust.
A successful implementation is one that is done for the right reasons
Will I Need Expensive Computers?
The great thing about IntelliTrac is that is provided as Software-as-a-Service (SaaS). That means that there is no need to load any software on your computer and you don't even require any IT technical staff in your business.
All you need is a computer, a mobile phone or tablet that can connect to the internet running an up to date browser like Google Chrome, Firefox, Safari or Microsoft Edge.
You can even use your Android or Apple device to access key information about your fleet vehicles and today’s jobs.
Will I Be Checking Reports All Day Long?
IntelliTrac provides automatically emailed scheduled reports of vehicle activity. These can include:
  • Journey Time & Distance Reports
  • Stop Duration, Time & Location Rpeorts
  • Daily Activity Reports
  • Working Hours Reports
  • Out of Hours Rpeorts .....Just to name a few.

In addition IntelliTrac can be configured to provide instantaneous alerts and emails for specially programmed issues, such as "leaving work after hours"
The options and flexibility are endless.
Of course you can always log in and view live vehicle locations on a map, look at replays and generate reports whenever you like.
What If My Needs Change?
IntelliTrac understands that as your business grows our software needs to be Scalable and adapt.
Our flexible and Scalable software can be massaged by our support staff to be easy to use whilst giving you access to the full range of functions and modules required as your business grows over time. Simply contact your customer services team to discuss your growing requirements at any time.
Are There Studies Showing The Benefits of GPS Tracking?
There are many studies available on the internet which show the benefits of GPS Tracking and Telematics in business.
We will refer to a studies conducted by Software Advice and business.com which demostrated the following summation:
  • 95% of businesses surveyed increased punctuality to service calls and appointments
  • 95% of businesses completed more work orders
  • 92% of businesses spent less time traveling to job sites
  • 89% of businesses saved on fuel costs
  • 85% of businesses attended and fixed more issues on the first call out

Is GPS Tracking Software Easy To Use?

Just like using your iPhone or Android phone, at IntelliTrac our software engineers work hard to make our software user friendly and intuitive.
Actually most of our clients rarely ask for training, however when you join us we guide you every step of the way with our online one on one training program, and at the same time we customise the look and feel of your system so it does exactly what you want it to do.
We also move out of your favorites those features that you are not likely to use, making our software less cluttered.
Of course we also provide online training manuals and training videos with indexes so you can get to the topic of choice and quickly familiarise yourself.
We also have local support teams who can assist you, either over the phone, via online webinars or via email.
IntelliTrac is powerful software with lots of features which you will use as your business grows, but it’s also designed to be quick and easy to use for anyone.

  • IntelliTrac Logo
  •   11 Scholar Drive
         Bundoora Vic 3083 Australia
  •   +61 3 9467 6188
  •   1300 767 492
  •   Email Us

About Us

We are committed to developing & bringing to market leading edge, reliable, affordable products & software solutions, that provide real benefits to our customers, backed by excellent customer service & support.

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